Welcome to club managementThis resource has been developed to support your ongoing learning. The program uses the expertise of members of the District Leadership team, and the resources of MyRotary.
The purpose of the resource is to provide you with information to support the management of a Rotary Club.
- District Leadership Team
- Board Roles and Responsibilities
- Marketing and public image
- Club Websites
- Developing effective projects
- Be a vibrant club
- Club Websites
- Using technology to manage your club
- Using Zoom.
Download and read the following instructions to help you understand how MyLearning is navigated.
Rotary uses many acronyms and this may be very confusing for new Rotarians. So download the file of Rotary Acronyms and use it to familiarise yourself with the terms.
Get to know your District Leadership Team
The District Leadership Team consists of the following groups:
- District leadership and governance
- Assistant governors
- Committee of the Association (COTA)
- Governance committee
- District appointments
- District chairs
The following Organisational Chart 2022-23 will give you a very good overview of the District Leadership Team and who is responsible for the difference roles and functions. Download a PDF Copy.
Please note: The current District Team is in the process of being updated for the next Rotary Year. This resource will be updated in July.
In this topic you'll learn about the importance of governance. Governance is the system by which an organisation is controlled and operates, including administration, compliance, ethics and accountability. As a Board member it is important to have a thorough knowledge of what's involved in managing your club.
Club governance checklist
Director Club Governance, Ron Browne has developed a Club Governance Checklist to support good governance. We strongly suggest you download the document and use it to improve your governance practices.
Club health check
Your president and president elect has access to the current 'Club Health Check' for your club.
MembershipAttracting and retaining members is one of the most important activities for Clubs in today's world. The future of your club and Rotary depends on what you do. It is not easy as people are becoming busier and more mobile so we have to think creatively about how we attract new members and keep them engaged.
To accomplish positive outcomes you need to have a plan. This resource will help you to develop your membership plan.
There is a wealth of resources on membership available on My Rotary. Use them to develop your membership plan.
Marketing and public image
Marketing your club can be difficult as it requires expertise and abilities on current trends and tools. The District team is here to help you and we will be conducting learning sessions on marketing and communication techniques. So check the District Calendar for upcoming events and ask your Assistant Governor for help to access the services that are available.
Club websites come in many shapes and sizes and are essential for our public image in today's world. The major issue is the setting up of a website and keeping it current where there may be limited capability. At District level we are trying to build a sustainable community of practice where clubs can share ideas and build expertise.
Club websites may :
- Be built using free open source software either by a club member/s or by payment to a website designer
- A ClubRunner site which is a platform developed by Rotary International and is linked to MyDistrict and MyRotary
- A social media site such as Facebook. Many clubs have a website and a social media site as they have different uses.
There area number of issues of which you need to be aware when building and maintaining a site:
- Writing for the web including the use of media
- What are the better free platforms to use
- How to effectively use ClubRunner
The following Rotary Snippet highlights the importance of websites.
ClubRunner serves thousands of Rotary Clubs and Districts just like ours across the globe with one goal in mind - to make technology work for anyone, anywhere while enabling Rotarians to streamline club processes and improve productivity. Read more in ClubRunner for Rotary.
Developing effective projects
Connecting with your local community and identifying potential projects can be challenging. Assessing your community’s strengths, weaknesses, needs, and assets is an essential first step in planning an effective project. By taking time to learn about your community, you can discover the most relevant opportunities for projects and maximise your club’s ability to make a meaningful impact.
A community assessment can help you get a better understanding of the dynamics of your community and help both you and the beneficiaries make important decisions about service priorities. Even if you’re actively involved in your community, an assessment can reveal additional strengths and opportunities for growth. Perhaps you’ll find a new way to address a known issue. Before you start an assessment, consider what you specifically want to learn about your community. An effective assessment will reveal things you did not know before. Doing an assessment also helps you build valuable relationships and encourages community members to actively participate in making lasting improvements. It’s a critical first step in creating trust, community ownership, and sustainability.
A project is a temporary and unique endeavour designed to produce a product, service, or result with a defined beginning and end (usually time-constrained, and often constrained by funding or available people) undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value (Wikipedia accessed 24 April 2023).
MyRotary has a wealth of resources to help you plan a project, acquire the resources you need, implementing the project and promoting it, and then evaluating its results. It will help make your project successful whether it's local or international and whether it's funded by a club, a grant from The Rotary Foundation, or outside sources. Find out more. Projects should be aligned to Rotary's key areas of focus
Be a vibrant club
This resource will help you to develop a plan on how you might increase your club's vibrancy to better retain and attract members. Ways to make your club more engaging and 'fun'.
Vibrant clubs engage their members, conduct meaningful projects, and try new ideas. Many clubs are already 'vibrant' but if you want to to develop a plan to help your club evolve into a more flexible and engaging club the following resources may help you .
Be a Vibrant Club-your leadership plan
Powerpoint presentation to workshop becoming a Vibrant Club
District Vibrant Club Workshop resources
Using technology to manage your club
In this topic you'll learn about the the District 9675 website, My Rotary, Rotary Club Central, the Branding Centre and the Learning Centre. These sites help in the management of your club, information and data. Please utilise these platforms and if you do you will reduce time spent on the management of your club. This resource contains information on how to use them.
In addition, there is a section on social media. Social media is part of our everyday lives, both personally and professionally. To stay connected with your members and community, you need more than a club website; you need a strong social media presence too.
Using ZoomThis resource will help you to use Zoom effectively. Zoom is a powerful tool for your club to use to stay connected and to be able to invite guest speakers from across the country and even the world!
In this resource your will learn about:
- District Zoom accounts and how they work
- Using Zoom:
- setting up a meeting
- managing a meeting
- sharing your screen
- recording a meeting
- using breakout rooms
- using the whiteboard
- using chat