Get ready president

4.3. Regular Club Meetings

• Be prepared!
• Have a written agenda.
• Display your banner on the lectern (or elsewhere in the meeting room). Some Clubs also display the Chain of Office on the lectern.
• Consider having club members rostered as greeters – to meet and greet people as they come to the meeting.
• Start on time. Get the sergeant at arms to ring the bell as the starting time (if appropriate to your club).
• Discuss prior to the meeting with Directors if they wish to give a report and put it on the agenda. Avoid calling out names of Board members at the meeting and asking if they have a report to give.
• Have an item on the agenda called ‘Any other matters that members wish to raise’. This is a way to ensure that all members feel they can raise matters at the meeting. It may be that the matter needs further discussion, in which case you can say so.
• Include information on what will be happening in Rotary in the next couple of weeks.
• Finish on time.